Windows Vista Forums

Re: Windows Live Mail is downloading ALL my old e-mails- how do I stop

  1. #1


    Ildhund Guest

    Re: Windows Live Mail is downloading ALL my old e-mails- how do I stop

    Comunican wrote in message
    news:014C1396-2664-45CF-B59C-8C683900EC10@xxxxxx

    > I just got Windows Live Mail with an upgrade to MSN messenger... It looks
    > good.
    > But what I can't understand is why it is downloading all my old e-mails in
    > my hotmail account - there are thousands of them, and I really don't need
    > them on my PC... I thought the world was moving towards internet-only
    > applications... So, this seems like a backward step to me.
    >
    > As nice as Windows Live Mail looks (and it is nicer than hotmail), I can't
    > see the value in having every e-mail I ever sent or received through
    > Hotmail
    > sitting on my PC... Is this not an option I can switch off?
    >
    > Also, does anyone know where Microsoft stores all those e-mails on my PC,
    > so
    > I can delete them?
    Windows Live Mail synchronizes with Windows Live Hotmail by default, so
    whatever you see on the web is mirrored on your PC. If you want to keep an
    archive on the web but not locally (however wise that may or may not be),
    you can probably achieve it by doing the following:
    (1) If you've set up WLMail to "Send and receive messages at startup" and
    "Check for new messages every n minutes", disconnect your Internet
    connection.
    (2) Open WLMail and uncheck both those options at Options > General.
    (3) Right-click on the Hotmail account and uncheck "Include this account
    when receiving mail or synchronizing"
    (4) Right-click on the Hotmail Inbox and select Properties > Synchronize.
    Uncheck "When synchronizing this folder".
    (5) Do the same for any other folders you might have containing messages you
    don't want to download.
    (6) Close down WLMail.
    (7) Connect to the Internet and log in to your Hotmail account on the web.
    (8) Set up an archive folder (New > Folder).
    (9) Move (drag and drop) a couple of the messages you want to archive into
    the new folder.
    (10) Log off again and restart WLMail.
    (11) Send/receive for your Hotmail account. Click once on the status message
    in the bottom right-hand corner to open the progress window so you can see
    which Hotmail folders are being processed.
    (12) Check that your new folder appears under your Hotmail account in the
    Folder pane. If it doesn't, wait a few minutes and send/receive again until
    it does.
    (13) Right-click on the new folder and select Properties. On the Synchronize
    tab, uncheck the "When synchronizing this folder" box.
    (14) Right-click on Inbox and select Properties > Synchronize. Check "When
    synchronizing this folder" and select the options you want.
    (15) Close down WLMail again.
    (16) Log back in to Hotmail on the web and move all the messages you don't
    want to download into the new folder. Log out again.
    (17) Restart WLMail, do a Send/receive again and check again that it's
    downloading only from the folders you want.

    If this works, you can re-instate the settings you altered at (2) and (3).
    If it doesn't, don't blame me. I'm not entirely sure that unchecking "When
    synchronizing this folder" sticks, and I haven't tested to find out why.

    If, when you try it, you find that you're suddenly downloading unwanted
    messages, click "Working online" in the status bar. That should stop the
    download eventually.

    Whatever happens, please post back to tell us.
    --
    Noel

    Please post messages about Windows Live Mail to the appropriate newsgroup:
    news://microsoft.public.windows.live.mail.desktop
    http://www.microsoft.com/communities...&lang=en&cr=US




      My System SpecsSystem Spec

  2.   


  3. #2


    ...winston Guest

    Re: Windows Live Mail is downloading ALL my old e-mails- how do I stop

    Interesting Noel..thanks for the suggestion, I don't know it will work either..the reasoning makes sense..not sure if Hotmail will
    cooperate..

    On a lighter side..though after reading, all those steps could be a selling point for converting a hotmail account to Plus and use
    pop3<vbg>


    --
    ...winston
    ms-mvp windows live mail


    "Ildhund" <jnllb@xxxxxx> wrote in message news:OBI1xkleIHA.4120@xxxxxx

    >
    > If this works, you can re-instate the settings you altered at (2) and (3). If it doesn't, don't blame me. I'm not entirely sure
    > that unchecking "When synchronizing this folder" sticks, and I haven't tested to find out why.
    >
    > If, when you try it, you find that you're suddenly downloading unwanted messages, click "Working online" in the status bar. That
    > should stop the download eventually.
    >
    > Whatever happens, please post back to tell us.


      My System SpecsSystem Spec

  4. #3


    Comunican Guest

    Re: Windows Live Mail is downloading ALL my old e-mails- how do I

    Hi Noel
    Many thanks for your amazing reply, it must have taken you ages to write all
    that.
    However, I am not sure I understand all the steps properly and so it seems a
    bit risky to me.
    Plus, it does seem like an awful lot to do just to stop it doing something I
    would prefer to have a choice over, and which seems unnecssary (WHY do we
    need emails on our PC when we already have them stored on some nice, properly
    backed-up and protected Hotmail server somewhere, I just don't understand
    it).
    I think I'll stick with Hotmail until Windows Live Mail gets its act together!
    But I really appreciate you spending your time to explain all that.
    Kind regards

    "Ildhund" wrote:

    > Comunican wrote in message
    > news:014C1396-2664-45CF-B59C-8C683900EC10@xxxxxx

    > > I just got Windows Live Mail with an upgrade to MSN messenger... It looks
    > > good.
    > > But what I can't understand is why it is downloading all my old e-mails in
    > > my hotmail account - there are thousands of them, and I really don't need
    > > them on my PC... I thought the world was moving towards internet-only
    > > applications... So, this seems like a backward step to me.
    > >
    > > As nice as Windows Live Mail looks (and it is nicer than hotmail), I can't
    > > see the value in having every e-mail I ever sent or received through
    > > Hotmail
    > > sitting on my PC... Is this not an option I can switch off?
    > >
    > > Also, does anyone know where Microsoft stores all those e-mails on my PC,
    > > so
    > > I can delete them?
    >
    > Windows Live Mail synchronizes with Windows Live Hotmail by default, so
    > whatever you see on the web is mirrored on your PC. If you want to keep an
    > archive on the web but not locally (however wise that may or may not be),
    > you can probably achieve it by doing the following:
    > (1) If you've set up WLMail to "Send and receive messages at startup" and
    > "Check for new messages every n minutes", disconnect your Internet
    > connection.
    > (2) Open WLMail and uncheck both those options at Options > General.
    > (3) Right-click on the Hotmail account and uncheck "Include this account
    > when receiving mail or synchronizing"
    > (4) Right-click on the Hotmail Inbox and select Properties > Synchronize.
    > Uncheck "When synchronizing this folder".
    > (5) Do the same for any other folders you might have containing messages you
    > don't want to download.
    > (6) Close down WLMail.
    > (7) Connect to the Internet and log in to your Hotmail account on the web.
    > (8) Set up an archive folder (New > Folder).
    > (9) Move (drag and drop) a couple of the messages you want to archive into
    > the new folder.
    > (10) Log off again and restart WLMail.
    > (11) Send/receive for your Hotmail account. Click once on the status message
    > in the bottom right-hand corner to open the progress window so you can see
    > which Hotmail folders are being processed.
    > (12) Check that your new folder appears under your Hotmail account in the
    > Folder pane. If it doesn't, wait a few minutes and send/receive again until
    > it does.
    > (13) Right-click on the new folder and select Properties. On the Synchronize
    > tab, uncheck the "When synchronizing this folder" box.
    > (14) Right-click on Inbox and select Properties > Synchronize. Check "When
    > synchronizing this folder" and select the options you want.
    > (15) Close down WLMail again.
    > (16) Log back in to Hotmail on the web and move all the messages you don't
    > want to download into the new folder. Log out again.
    > (17) Restart WLMail, do a Send/receive again and check again that it's
    > downloading only from the folders you want.
    >
    > If this works, you can re-instate the settings you altered at (2) and (3).
    > If it doesn't, don't blame me. I'm not entirely sure that unchecking "When
    > synchronizing this folder" sticks, and I haven't tested to find out why.
    >
    > If, when you try it, you find that you're suddenly downloading unwanted
    > messages, click "Working online" in the status bar. That should stop the
    > download eventually.
    >
    > Whatever happens, please post back to tell us.
    > --
    > Noel
    >
    > Please post messages about Windows Live Mail to the appropriate newsgroup:
    > news://microsoft.public.windows.live.mail.desktop
    > http://www.microsoft.com/communities...&lang=en&cr=US
    >
    >
    >
    >

      My System SpecsSystem Spec

  5. #4


    Ildhund Guest

    Re: Windows Live Mail is downloading ALL my old e-mails- how do I

    Comunican <Comunican@xxxxxx> wrote in message
    news:6C96413F-4790-4EB7-B56E-D12FF5212E4A@xxxxxx

    > (WHY do we
    > need emails on our PC when we already have them stored on some nice,
    > properly
    > backed-up and protected Hotmail server somewhere, I just don't understand
    > it).
    Two points:
    (a) If you'd seen all the posts in a variety of fora from people who have
    lost all their messages from Hotmail, you might want to reconsider. I don't
    think I'd ever regard Hotmail storage as anything other than a secondary
    backup for valuable data.
    (b) There have been far more posts here from people asking how to *avoid*
    keeping their messages on the server once they have been downloaded. People
    have different wants and needs; WLMail and Hotmail balance these off and try
    to achieve a happy medium. The problem with that is that those who are
    satisfied don't say anything; it's only the ones who aren't that make
    themselves heard.

    Perhaps someone else in a similar situation to yours will try out my
    complicated procedure and tell us whether it works...
    --
    Noel



      My System SpecsSystem Spec

  6. #5


    Ron Sommer Guest

    Re: Windows Live Mail is downloading ALL my old e-mails- how do I

    Yes, Hotmail is backed up, but it is not always accessible.
    If you do not have other email accounts, then why even use WLM?
    There are areas where Internet connections are slow. Having to connect to
    reread or compose an email is big pain.
    Does Hotmail have spell checking?
    --
    Ronald Sommer

    "Comunican" <Comunican@xxxxxx> wrote in message
    news:6C96413F-4790-4EB7-B56E-D12FF5212E4A@xxxxxx

    > Hi Noel
    > Many thanks for your amazing reply, it must have taken you ages to write
    > all
    > that.
    > However, I am not sure I understand all the steps properly and so it seems
    > a
    > bit risky to me.
    > Plus, it does seem like an awful lot to do just to stop it doing something
    > I
    > would prefer to have a choice over, and which seems unnecssary (WHY do we
    > need emails on our PC when we already have them stored on some nice,
    > properly
    > backed-up and protected Hotmail server somewhere, I just don't understand
    > it).
    > I think I'll stick with Hotmail until Windows Live Mail gets its act
    > together!
    > But I really appreciate you spending your time to explain all that.
    > Kind regards
    >

      My System SpecsSystem Spec

  7. #6


    Ildhund Guest

    Re: Windows Live Mail is downloading ALL my old e-mails- how do I stop

    I'd just got back from an interminable parish council finance meeting and
    needed to do something to stimulate some other bits of my brain...
    The problem seems to be, from my cursory tests, the "When synchronizing this
    folder" checkmark. It does seem to stick if you close WLMail down before
    exercising it. The progress window then shows only those folders where the
    checkmark is active. Great. But it seems to synchronize the folder,
    nonetheless - so what does that checkmark do apart from dictating what to
    show in the progress window? It's as if the system is akin to Gmail's tags,
    without the hassle of having every message in the Inbox too.

    I bet Hotmail are banking on only a few users (like the OP) actually using
    POP3: imagine the server load if millions of people suddenly started popping
    2GB mailboxes.
    --
    Noel

    "...winston" <winstonmvp@xxxxxx> wrote in message
    news:81DE6133-3B3F-4D26-A817-FEAC7B78C978@xxxxxx

    > Interesting Noel..thanks for the suggestion, I don't know it will work
    > either..the reasoning makes sense..not sure if Hotmail will cooperate..
    >
    > On a lighter side..though after reading, all those steps could be a
    > selling point for converting a hotmail account to Plus and use pop3<vbg>
    >
    >
    > --
    > ...winston
    > ms-mvp windows live mail
    >
    >
    > "Ildhund" <jnllb@xxxxxx> wrote in message
    > news:OBI1xkleIHA.4120@xxxxxx

    >>
    >> If this works, you can re-instate the settings you altered at (2) and
    >> (3). If it doesn't, don't blame me. I'm not entirely sure that unchecking
    >> "When synchronizing this folder" sticks, and I haven't tested to find out
    >> why.
    >>
    >> If, when you try it, you find that you're suddenly downloading unwanted
    >> messages, click "Working online" in the status bar. That should stop the
    >> download eventually.
    >>
    >> Whatever happens, please post back to tell us.
    >
    >

      My System SpecsSystem Spec

  8. #7


    ...winston Guest

    Re: Windows Live Mail is downloading ALL my old e-mails- how do I

    Ron,
    1. While my preferred email client is Office(Outlook), many families have a primary isp for a connection and allow individual
    family members(different Windows profiles) to maintain a free hotmail account(s).
    Installing WLM provides access to(each person's) mail in a local client, rather than use the web interface. As long as one everyone
    abides to not modifying the default settings it can be workable alternative.

    Another case which I'm familiar...a retirement community that provides wired internet access for those with their own pc. A lot of
    these seniors have free and sole Hotmail accounts where a local client like WLM(providing automatic logon, download etc)makes sense.

    I am sure there are other single account reason for WLM and Hotmail... since OE and Windows Mail no longer support http(at least
    until Msn offers pop3 for all Hotmail users).

    WLM is not the greatest client but for free Hotmail accounts(single or multiple) and integration with Messenger(you'd be surprised
    how many of those seniors use it with grandkids)....it fills a void that OE and Windows Mail can't fill.

    2. Yes...Spell Checking is included(attached pic)


    --
    ...winston
    ms-mvp windows live mail


    "Ron Sommer" <rsommer@xxxxxx> wrote in message news:ehj7zBteIHA.1212@xxxxxx

    > Yes, Hotmail is backed up, but it is not always accessible.
    > If you do not have other email accounts, then why even use WLM?
    > There are areas where Internet connections are slow. Having to connect to reread or compose an email is big pain.
    > Does Hotmail have spell checking?
    > --
    > Ronald Sommer
    >
    > "Comunican" <Comunican@xxxxxx> wrote in message news:6C96413F-4790-4EB7-B56E-D12FF5212E4A@xxxxxx

    >> Hi Noel
    >> Many thanks for your amazing reply, it must have taken you ages to write all
    >> that.
    >> However, I am not sure I understand all the steps properly and so it seems a
    >> bit risky to me.
    >> Plus, it does seem like an awful lot to do just to stop it doing something I
    >> would prefer to have a choice over, and which seems unnecssary (WHY do we
    >> need emails on our PC when we already have them stored on some nice, properly
    >> backed-up and protected Hotmail server somewhere, I just don't understand
    >> it).
    >> I think I'll stick with Hotmail until Windows Live Mail gets its act together!
    >> But I really appreciate you spending your time to explain all that.
    >> Kind regards
    >>
    >

      My System SpecsSystem Spec

  9. #8


    Gary VanderMolen Guest

    Re: Windows Live Mail is downloading ALL my old e-mails- how do I

    > (WHY do we

    > need emails on our PC when we already have them stored on some nice, properly
    > backed-up and protected Hotmail server somewhere, I just don't understand
    The world seems to be divided into two camps, those who like webmail
    ("keep everything on the server"), and those who prefer their local mail client to
    store mail locally. It boils down to personal preference. Since email originated
    with the POP model, it seems normal (to me) that email clients still favor that
    approach. Webmail users who don't care about have locally stored email are
    expected to use their web browser for mail access.

    By the way, if you travel with a laptop, you don't always have connectivity, and
    you may want to use that downtime to compose a lengthy reply to some
    important email you received earlier. That's hard to do when the original
    message is not accessible.
    --
    Gary VanderMolen, MS-MVP (WLMail)



      My System SpecsSystem Spec

  10. #9



    Member
    Join Date : Feb 2008
    S Yorks OK
    Posts : 54
    Home Premium 32 SP1
    Local Time: 12:12 AM
    uk uk yorkshire

     

    Re: Windows Live Mail is downloading ALL my old e-mails- how do I

    Quote Originally Posted by Gary VanderMolen View Post
    > (WHY do we

    > need emails on our PC when we already have them stored on some nice, properly
    > backed-up and protected Hotmail server somewhere, I just don't understand
    The world seems to be divided into two camps, those who like webmail
    ("keep everything on the server"), and those who prefer their local mail client to
    store mail locally. It boils down to personal preference.
    With a good few in the first camp who don't know how to set up the local account so do all their email, reading and creating, online using their browser. ISPs seem to be encouraging it;

    "Available at no additional cost, (Pipex) NetMail enables you to securely read, reply and even compose new emails on-line. We have also included extra facilities such as personalised folders, address book and spell checking facilities."

    Handy when you're away from the home PC, but I like to keep email in-house.

      My System SpecsSystem Spec

  11. #10


    Kevin Young Guest

    Re: Windows Live Mail is downloading ALL my old e-mails- how do I

    "Gary VanderMolen" <gary@xxxxxx> wrote in message
    news:ecJa33weIHA.1168@xxxxxx

    >> (WHY do we
    >> need emails on our PC when we already have them stored on some nice,
    >> properly
    >> backed-up and protected Hotmail server somewhere, I just don't understand
    >
    > The world seems to be divided into two camps, those who like webmail
    > ("keep everything on the server"), and those who prefer their local mail
    > client to
    > store mail locally. It boils down to personal preference. Since email
    > originated
    > with the POP model, it seems normal (to me) that email clients still favor
    > that
    > approach. Webmail users who don't care about have locally stored email are
    > expected to use their web browser for mail access.
    >
    > By the way, if you travel with a laptop, you don't always have
    > connectivity, and
    > you may want to use that downtime to compose a lengthy reply to some
    > important email you received earlier. That's hard to do when the original
    > message is not accessible.
    > --
    > Gary VanderMolen, MS-MVP (WLMail)
    Actually there is a third camp Gary, those like me that like the flexibility
    of both. With HTTP WLHotmail and IMAP server based mail I can switch
    between computers and email clients (OE, WLM, WM, TBird (IMAP), Outlook) and
    easily get access to all my messages, message archives and have all machines
    and clients in sync. I repeatedly read posts here of people having
    difficulties importing messages from one email client to another yet with
    HTTP and IMAP accounts there is nothing to import\export. All I need to do
    is set up the account(s) in a new client or on a different computer and they
    sync all my mail and archived mail on the next send\receive. With server
    based HTTP and IMAP accounts it is not a matter of a choice between having
    all email on the server or all email on the local machine but rather having
    them on both the server and locally at the same time.

    A good example would be an IMAP account I have with 6 gigs of storage that I
    pay about $25 per year for. I have that IMAP account on my tablet pc in
    Outlook, on one of my home laptops in WLM and Thunderbird, on a second Linux
    Laptop in Thunderbird and on a desktop in WM. Every time I log on to one of
    the machines I have access to all the same email on all of those machines
    and email clients. If I'm at a clients office without a pc (not common) I
    can use the web based interface to access the same email and account. It
    gives me the option of both a web based mail client or a local client. Most
    of the time I prefer a local client but there are times when the web based
    interface comes in handy and may be the only option available.

    I also use more than one email provider so email archived on hotmail's
    servers for example can easily be copied to identical folders on another
    provider which means my email is backed up on two different provider's
    servers.

    The more one travels as you point out, the more one appreciates access to
    offline reading so a local message store is a must. I use a tablet pc at
    the office and it travels with me to meetings throughout the day so
    sometimes it is docked and other times it is not. I can keep reading and
    composing messages, and with Outlook: Tasks, Appointments, Contacts all
    offline knowing they will be synced with the server the next time I dock or
    connect. The local message store is also a must for working on planes or
    when your ISP or mail provider happens to go down. I was recently on
    holidays in Mexico where the wireless Internet connection did not reach to
    my hotel room so I would stop by the lobby, download all my messages and
    then read and respond offline later from my room.

    With server based mail, even if one prefers having their email only stored
    locally, you can, just by filing the messages from your Inbox into local
    folders. I personally would never go back to using POP accounts as there
    seems to be no real advantage to them. With free WLHotmail 6 gig HTTP
    accounts and free Gmail 6 gig IMAP accounts cost is no longer a barrier to
    server based email. Even if you have a POP address that you are unwilling
    to give up, adding an IMAP or HTTP account gives you the ability to file
    your POP mail on to the HTTP or IMAP server for flexibility in getting to
    your email archive or backing up your local mail. Exporting and Importing
    email becomes a thing of the past.




      My System SpecsSystem Spec


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