Windows Vista Forums

Vista Search doesn't find files by filename

  1. #1


    Puppy Breath Guest

    Re: Vista Search doesn't find files by filename

    Curiouser and curiouser. It sounds like you've checked all the usual
    suspects. But just to make sure:

    1. Right-click the start button and choose Properties.

    2. Click Customize next to Start Menu.

    3. Make sure all the Search… checkboxes are selected. I usually choose
    "Search this user's files" as that keeps the search index for Start menu
    searches relatively small.

    4. Click OK.

    5. Click the Start button type inde and click Indexing Options.

    6. Make sure Users is listed in the indexed locations.

    7. Go ahead and click Modify and Show All Locations, elevate, and make sure
    all the locations you think should be indexed are indexed.

    8. Click OK.

    9. Click Advanced.

    10. Click File Types.

    11. Make sure doc (and docx if you're using Word 2007) are checked and
    indexing Properties and File Contents. Likewise for any other file types you
    use regularly and would want in your index.

    12. Click OK.

    Offhand I can't think of anything else you could do. If you didn't change
    anything you probably see Indexing Complete in the Indexing Options. Go
    ahead and close that. Just to check, I would create a Word document with
    some unusual word or phrase in it like:

    Frankly verbose

    Save the file with some other file name (doris.doc or doris.docx). Wait a
    couple seconds, click Start, search for the word or phrase (franly, verbose,
    or both). The doris file should show up.

    Then if it shows up there go ahead and search for doris. The file should
    show up there too.

    Then search for *.doc (or *.docx if you're using Word 2007). Or d*.doc or
    d*.docx if you have a ton of word docs. That should work too.

    I just did all that with Word 2007 and every search produced instant
    accurate keystroke-by-keystroke results. I didn't even wait a couple seconds
    after saving the doc. Anyone else have any idea what's going on here?


    "Radiophile" <Radiophile@discussions.microsoft.com> wrote in message
    newsB13C51D-C5BB-4874-92C4-661695B1B4A7@microsoft.com...
    > I'm replying to my own post. More info.
    >
    > I've tried deleting the location (Documents folder) from Search Options,
    > waiting for all the items to be "un-indexed," rebooting, adding them
    > again,
    > waiting for "Indexing complete" (takes a while to index 36,000 items).
    > Problem still not fixed.
    >
    > It seems to not have anything to do with indexing anyway. If I search
    > including "non-indexed, hidden, and system files (might be slow)", yes
    > indeed
    > it is slow, but it doesn't find anything anyway. This includes if I'm
    > staring right at the file in another Windows Explorer window, and type its
    > name into the Search exactly.
    >
    > With very few exceptions, Search only finds text-match results in e-mails.
    > I
    > have no ability in Vista on this PC to search by file name, at all. Help!
    >
    > "Radiophile" wrote:
    >
    >> I can't find files by filename. I know the names, I type word(s) that
    >> are in
    >> the name, and Search doesn't find them. The files are in indexed
    >> locations
    >> (the Documents folder). I can also try searching by extension, for
    >> example
    >> *.jpg, *.mp3, *.doc. I have thousands of these file types in Documents.
    >> Search doesn't find them. I've re-indexed. I've looked at the KB:
    >> http://support.microsoft.com/default...b/932989/en-us and I don't
    >> think
    >> any of those things apply.
    >>
    >> I'm looking at a file in Windows Explorer right now for example: The
    >> Beatles
    >> - I Want To Hold Your Hand.mp3 It's in Documents\Music. I can enter
    >> "beatles," "Beatles," or "hand" for example, into the Start Menu search
    >> or a
    >> Windows Explorer search, and nothing is found. I just opened a new
    >> Windows
    >> Explorer, navigated to \Documents\Music\Oldies\The Beatles and typed
    >> "beatles" into the search box. The result is "No items match your
    >> search"
    >> when in fact the word "beatles" is in every file name in this folder.
    >>
    >> Search is great at finding words in my e-mails. In fact when I try
    >> random
    >> searches all I usually get back are e-mail results under the
    >> Communications
    >> category. Almost never does it list any files under the Files category.
    >> For
    >> example I just tried a search from the Start menu for the word "word".
    >> It
    >> found the program Word; it found a bunch of e-mails containing "word"; it
    >> found a single text file, and that's it.
    >>
    >> I have Vista installed on another PC here -- on that one, Seach works
    >> fine,
    >> finding files by filename as it should.



      My System SpecsSystem Spec

  2. #2


    Radiophile Guest

    Vista Search doesn't find files by filename

    I can't find files by filename. I know the names, I type word(s) that are in
    the name, and Search doesn't find them. The files are in indexed locations
    (the Documents folder). I can also try searching by extension, for example
    *.jpg, *.mp3, *.doc. I have thousands of these file types in Documents.
    Search doesn't find them. I've re-indexed. I've looked at the KB:
    http://support.microsoft.com/default...b/932989/en-us and I don't think
    any of those things apply.

    I'm looking at a file in Windows Explorer right now for example: The Beatles
    - I Want To Hold Your Hand.mp3 It's in Documents\Music. I can enter
    "beatles," "Beatles," or "hand" for example, into the Start Menu search or a
    Windows Explorer search, and nothing is found. I just opened a new Windows
    Explorer, navigated to \Documents\Music\Oldies\The Beatles and typed
    "beatles" into the search box. The result is "No items match your search"
    when in fact the word "beatles" is in every file name in this folder.

    Search is great at finding words in my e-mails. In fact when I try random
    searches all I usually get back are e-mail results under the Communications
    category. Almost never does it list any files under the Files category. For
    example I just tried a search from the Start menu for the word "word". It
    found the program Word; it found a bunch of e-mails containing "word"; it
    found a single text file, and that's it.

    I have Vista installed on another PC here -- on that one, Seach works fine,
    finding files by filename as it should.

      My System SpecsSystem Spec

  3. #3


    Radiophile Guest

    RE: Vista Search doesn't find files by filename

    I'm replying to my own post. More info.

    I've tried deleting the location (Documents folder) from Search Options,
    waiting for all the items to be "un-indexed," rebooting, adding them again,
    waiting for "Indexing complete" (takes a while to index 36,000 items).
    Problem still not fixed.

    It seems to not have anything to do with indexing anyway. If I search
    including "non-indexed, hidden, and system files (might be slow)", yes indeed
    it is slow, but it doesn't find anything anyway. This includes if I'm
    staring right at the file in another Windows Explorer window, and type its
    name into the Search exactly.

    With very few exceptions, Search only finds text-match results in e-mails. I
    have no ability in Vista on this PC to search by file name, at all. Help!

    "Radiophile" wrote:

    > I can't find files by filename. I know the names, I type word(s) that are in
    > the name, and Search doesn't find them. The files are in indexed locations
    > (the Documents folder). I can also try searching by extension, for example
    > *.jpg, *.mp3, *.doc. I have thousands of these file types in Documents.
    > Search doesn't find them. I've re-indexed. I've looked at the KB:
    > http://support.microsoft.com/default...b/932989/en-us and I don't think
    > any of those things apply.
    >
    > I'm looking at a file in Windows Explorer right now for example: The Beatles
    > - I Want To Hold Your Hand.mp3 It's in Documents\Music. I can enter
    > "beatles," "Beatles," or "hand" for example, into the Start Menu search or a
    > Windows Explorer search, and nothing is found. I just opened a new Windows
    > Explorer, navigated to \Documents\Music\Oldies\The Beatles and typed
    > "beatles" into the search box. The result is "No items match your search"
    > when in fact the word "beatles" is in every file name in this folder.
    >
    > Search is great at finding words in my e-mails. In fact when I try random
    > searches all I usually get back are e-mail results under the Communications
    > category. Almost never does it list any files under the Files category. For
    > example I just tried a search from the Start menu for the word "word". It
    > found the program Word; it found a bunch of e-mails containing "word"; it
    > found a single text file, and that's it.
    >
    > I have Vista installed on another PC here -- on that one, Seach works fine,
    > finding files by filename as it should.


      My System SpecsSystem Spec

  4. #4


    Radiophile Guest

    Re: Vista Search doesn't find files by filename

    Thanks, P.B. Here's what I found.

    - All the Search checkboxes are checked. "Search this user's files" was
    selected, but I changed it to "Search entire index" just to try it.

    - Users is shown in the list in my Indexing Options dialog. I clicked
    modify, _didn't see anything about "Show All Locations" (an Indexed Locations
    dialog appeared directly)_, didn't get asked about elevation (maybe because
    I'm an administrator, and UAC is turned off), and yes, I looked at all the
    folders (and drilled all the way down to the lowest level subfolders) to
    confirm all folders already had their checkboxes checked.

    - The file extensions of interest are selected to be indexed, and they're
    "Index Properties and File Contents."

    - Yes, nothing changed so I still see Indexing Complete in the options dialog.

    - I created the Word (2003) test file just as you suggested. Save, close,
    wait a few minutes... Searched from the Start menu:

    "Frankly" - just a bunch of e-mails, presumably with that word in them

    "verbose" - no items match your search - Hmm.. must have never used that
    word in an e-mail.

    "doris" - a bunch of e-mails, AND the file doris.doc ! I hadn't expected it
    to find this file, because it won't find any of the older Word docs in this
    same folder if I type their file names.

    So, if the pattern follows, I guess I'll be able to find any new files I
    create from here on out, but none of the 36,000 files I transferred over from
    my XP machine (using Easy Transfer).

    And anyway, it couldn't find this new document searching on "Frankly" or
    "verbose".




    "Puppy Breath" wrote:

    > Curiouser and curiouser. It sounds like you've checked all the usual
    > suspects. But just to make sure:
    >
    > 1. Right-click the start button and choose Properties.
    >
    > 2. Click Customize next to Start Menu.
    >
    > 3. Make sure all the Search… checkboxes are selected. I usually choose
    > "Search this user's files" as that keeps the search index for Start menu
    > searches relatively small.
    >
    > 4. Click OK.
    >
    > 5. Click the Start button type inde and click Indexing Options.
    >
    > 6. Make sure Users is listed in the indexed locations.
    >
    > 7. Go ahead and click Modify and Show All Locations, elevate, and make sure
    > all the locations you think should be indexed are indexed.
    >
    > 8. Click OK.
    >
    > 9. Click Advanced.
    >
    > 10. Click File Types.
    >
    > 11. Make sure doc (and docx if you're using Word 2007) are checked and
    > indexing Properties and File Contents. Likewise for any other file types you
    > use regularly and would want in your index.
    >
    > 12. Click OK.
    >
    > Offhand I can't think of anything else you could do. If you didn't change
    > anything you probably see Indexing Complete in the Indexing Options. Go
    > ahead and close that. Just to check, I would create a Word document with
    > some unusual word or phrase in it like:
    >
    > Frankly verbose
    >
    > Save the file with some other file name (doris.doc or doris.docx). Wait a
    > couple seconds, click Start, search for the word or phrase (franly, verbose,
    > or both). The doris file should show up.
    >
    > Then if it shows up there go ahead and search for doris. The file should
    > show up there too.
    >
    > Then search for *.doc (or *.docx if you're using Word 2007). Or d*.doc or
    > d*.docx if you have a ton of word docs. That should work too.
    >
    > I just did all that with Word 2007 and every search produced instant
    > accurate keystroke-by-keystroke results. I didn't even wait a couple seconds
    > after saving the doc. Anyone else have any idea what's going on here?
    >
    >
    > "Radiophile" <Radiophile@discussions.microsoft.com> wrote in message
    > newsB13C51D-C5BB-4874-92C4-661695B1B4A7@microsoft.com...
    > > I'm replying to my own post. More info.
    > >
    > > I've tried deleting the location (Documents folder) from Search Options,
    > > waiting for all the items to be "un-indexed," rebooting, adding them
    > > again,
    > > waiting for "Indexing complete" (takes a while to index 36,000 items).
    > > Problem still not fixed.
    > >
    > > It seems to not have anything to do with indexing anyway. If I search
    > > including "non-indexed, hidden, and system files (might be slow)", yes
    > > indeed
    > > it is slow, but it doesn't find anything anyway. This includes if I'm
    > > staring right at the file in another Windows Explorer window, and type its
    > > name into the Search exactly.
    > >
    > > With very few exceptions, Search only finds text-match results in e-mails.
    > > I
    > > have no ability in Vista on this PC to search by file name, at all. Help!
    > >
    > > "Radiophile" wrote:
    > >
    > >> I can't find files by filename. I know the names, I type word(s) that
    > >> are in
    > >> the name, and Search doesn't find them. The files are in indexed
    > >> locations
    > >> (the Documents folder). I can also try searching by extension, for
    > >> example
    > >> *.jpg, *.mp3, *.doc. I have thousands of these file types in Documents.
    > >> Search doesn't find them. I've re-indexed. I've looked at the KB:
    > >> http://support.microsoft.com/default...b/932989/en-us and I don't
    > >> think
    > >> any of those things apply.
    > >>
    > >> I'm looking at a file in Windows Explorer right now for example: The
    > >> Beatles
    > >> - I Want To Hold Your Hand.mp3 It's in Documents\Music. I can enter
    > >> "beatles," "Beatles," or "hand" for example, into the Start Menu search
    > >> or a
    > >> Windows Explorer search, and nothing is found. I just opened a new
    > >> Windows
    > >> Explorer, navigated to \Documents\Music\Oldies\The Beatles and typed
    > >> "beatles" into the search box. The result is "No items match your
    > >> search"
    > >> when in fact the word "beatles" is in every file name in this folder.
    > >>
    > >> Search is great at finding words in my e-mails. In fact when I try
    > >> random
    > >> searches all I usually get back are e-mail results under the
    > >> Communications
    > >> category. Almost never does it list any files under the Files category.
    > >> For
    > >> example I just tried a search from the Start menu for the word "word".
    > >> It
    > >> found the program Word; it found a bunch of e-mails containing "word"; it
    > >> found a single text file, and that's it.
    > >>
    > >> I have Vista installed on another PC here -- on that one, Seach works
    > >> fine,
    > >> finding files by filename as it should.

    >


      My System SpecsSystem Spec

  5. #5


    Dennis_N Guest

    Re: Vista Search doesn't find files by filename

    On Mon, 12 Mar 2007 16:26:11 -0700, Radiophile
    <Radiophile@discussions.microsoft.com> wrote:

    >Thanks, P.B. Here's what I found.
    >
    >- All the Search checkboxes are checked. "Search this user's files" was
    >selected, but I changed it to "Search entire index" just to try it.
    >
    >- Users is shown in the list in my Indexing Options dialog. I clicked
    >modify, _didn't see anything about "Show All Locations" (an Indexed Locations
    >dialog appeared directly)_, didn't get asked about elevation (maybe because
    >I'm an administrator, and UAC is turned off), and yes, I looked at all the
    >folders (and drilled all the way down to the lowest level subfolders) to
    >confirm all folders already had their checkboxes checked.
    >
    >- The file extensions of interest are selected to be indexed, and they're
    >"Index Properties and File Contents."
    >
    >- Yes, nothing changed so I still see Indexing Complete in the options dialog.
    >
    >- I created the Word (2003) test file just as you suggested. Save, close,
    >wait a few minutes... Searched from the Start menu:
    >
    >"Frankly" - just a bunch of e-mails, presumably with that word in them
    >
    >"verbose" - no items match your search - Hmm.. must have never used that
    >word in an e-mail.
    >
    >"doris" - a bunch of e-mails, AND the file doris.doc ! I hadn't expected it
    >to find this file, because it won't find any of the older Word docs in this
    >same folder if I type their file names.
    >
    >So, if the pattern follows, I guess I'll be able to find any new files I
    >create from here on out, but none of the 36,000 files I transferred over from
    >my XP machine (using Easy Transfer).
    >
    >And anyway, it couldn't find this new document searching on "Frankly" or
    >"verbose".
    >


    Indexing is set to true on your drives right ? (Right click drive,
    properties - at the bottom of the pane )

    You could try to rebuild the index. (Control panel / indexing /
    advanced)

    Try enabling UAC and rebuild.

    Have you made any other major changes or 'hacks' other than disabling
    UAC ?


    Regards

      My System SpecsSystem Spec

  6. #6


    Dennis_N Guest

    Re: Vista Search doesn't find files by filename

    Just another thought...

    I assume you created these files under xp right ?

    Have you taken ownership of the files ?
    I don't think you get results from locations / files you don't 'own'.

    Since you run as admin with UAC off, it gets kind off muddy

    Try taking ownership of some files, wait a couple of min's. and
    search.

    Regards

      My System SpecsSystem Spec

  7. #7


    mj Guest

    Re: Vista Search doesn't find files by filename

    go to windows explorer
    choose organize
    choose the search tab
    under how to search make sure
    you uncheck the fourth box.



    "Radiophile" <Radiophile@discussions.microsoft.com> wrote in
    message
    news:99B7C97F-C337-42E8-8890-3E6715ECD1E9@microsoft.com...
    >I can't find files by filename. I know the names, I type
    >word(s) that are in
    > the name, and Search doesn't find them. The files are in
    > indexed locations
    > (the Documents folder). I can also try searching by extension,
    > for example
    > *.jpg, *.mp3, *.doc. I have thousands of these file types in
    > Documents.
    > Search doesn't find them. I've re-indexed. I've looked at the
    > KB:
    > http://support.microsoft.com/default...b/932989/en-us and
    > I don't think
    > any of those things apply.
    >
    > I'm looking at a file in Windows Explorer right now for
    > example: The Beatles
    > - I Want To Hold Your Hand.mp3 It's in Documents\Music. I
    > can enter
    > "beatles," "Beatles," or "hand" for example, into the Start
    > Menu search or a
    > Windows Explorer search, and nothing is found. I just opened a
    > new Windows
    > Explorer, navigated to \Documents\Music\Oldies\The Beatles and
    > typed
    > "beatles" into the search box. The result is "No items match
    > your search"
    > when in fact the word "beatles" is in every file name in this
    > folder.
    >
    > Search is great at finding words in my e-mails. In fact when I
    > try random
    > searches all I usually get back are e-mail results under the
    > Communications
    > category. Almost never does it list any files under the Files
    > category. For
    > example I just tried a search from the Start menu for the word
    > "word". It
    > found the program Word; it found a bunch of e-mails containing
    > "word"; it
    > found a single text file, and that's it.
    >
    > I have Vista installed on another PC here -- on that one, Seach
    > works fine,
    > finding files by filename as it should.



      My System SpecsSystem Spec

  8. #8


    Radiophile Guest

    Re: Vista Search doesn't find files by filename

    Thanks, but the 4th box ("Don't use the index...") is already unchecked.


    "mj" wrote:

    > go to windows explorer
    > choose organize
    > choose the search tab
    > under how to search make sure
    > you uncheck the fourth box.
    >
    >
    >
    > "Radiophile" <Radiophile@discussions.microsoft.com> wrote in
    > message
    > news:99B7C97F-C337-42E8-8890-3E6715ECD1E9@microsoft.com...
    > >I can't find files by filename. I know the names, I type
    > >word(s) that are in
    > > the name, and Search doesn't find them. The files are in
    > > indexed locations
    > > (the Documents folder). I can also try searching by extension,
    > > for example
    > > *.jpg, *.mp3, *.doc. I have thousands of these file types in
    > > Documents.
    > > Search doesn't find them. I've re-indexed. I've looked at the
    > > KB:
    > > http://support.microsoft.com/default...b/932989/en-us and
    > > I don't think
    > > any of those things apply.
    > >
    > > I'm looking at a file in Windows Explorer right now for
    > > example: The Beatles
    > > - I Want To Hold Your Hand.mp3 It's in Documents\Music. I
    > > can enter
    > > "beatles," "Beatles," or "hand" for example, into the Start
    > > Menu search or a
    > > Windows Explorer search, and nothing is found. I just opened a
    > > new Windows
    > > Explorer, navigated to \Documents\Music\Oldies\The Beatles and
    > > typed
    > > "beatles" into the search box. The result is "No items match
    > > your search"
    > > when in fact the word "beatles" is in every file name in this
    > > folder.
    > >
    > > Search is great at finding words in my e-mails. In fact when I
    > > try random
    > > searches all I usually get back are e-mail results under the
    > > Communications
    > > category. Almost never does it list any files under the Files
    > > category. For
    > > example I just tried a search from the Start menu for the word
    > > "word". It
    > > found the program Word; it found a bunch of e-mails containing
    > > "word"; it
    > > found a single text file, and that's it.
    > >
    > > I have Vista installed on another PC here -- on that one, Seach
    > > works fine,
    > > finding files by filename as it should.

    >


      My System SpecsSystem Spec

  9. #9


    Radiophile Guest

    Re: Vista Search doesn't find files by filename

    Well, I created the files under XP, Win98SE, Win98, Win95, Win 3.1, MS-DOS.
    I've been creating and keeping files for a long time. I spot checked a
    few files that don't show up in Search, and I am already listed as the owner.
    I couldn't find any files (looking only in the Documents folder) that I
    don't own. But they still don't show up in Search.

    "Dennis_N" wrote:

    > Just another thought...
    >
    > I assume you created these files under xp right ?
    >
    > Have you taken ownership of the files ?
    > I don't think you get results from locations / files you don't 'own'.
    >
    > Since you run as admin with UAC off, it gets kind off muddy
    >
    > Try taking ownership of some files, wait a couple of min's. and
    > search.
    >
    > Regards
    >


      My System SpecsSystem Spec

  10. #10


    mj Guest

    Re: Vista Search doesn't find files by filename

    wow sorry you are experiencing this. I had a search problem
    with vista too that I thankfully solved. there is a setting
    called go back to defaults on the index options page. when I
    did this it rebuilt the index and seemed to just start
    fresh. maybe you could try. good luck.



    "Radiophile" <Radiophile@discussions.microsoft.com> wrote in
    message
    news:623A2A7E-1F6A-4302-A15F-F447C95A905D@microsoft.com...
    > Thanks, but the 4th box ("Don't use the index...") is
    > already unchecked.
    >
    >
    > "mj" wrote:
    >
    >> go to windows explorer
    >> choose organize
    >> choose the search tab
    >> under how to search make sure
    >> you uncheck the fourth box.
    >>
    >>
    >>
    >> "Radiophile" <Radiophile@discussions.microsoft.com> wrote
    >> in
    >> message
    >> news:99B7C97F-C337-42E8-8890-3E6715ECD1E9@microsoft.com...
    >> >I can't find files by filename. I know the names, I
    >> >type
    >> >word(s) that are in
    >> > the name, and Search doesn't find them. The files are
    >> > in
    >> > indexed locations
    >> > (the Documents folder). I can also try searching by
    >> > extension,
    >> > for example
    >> > *.jpg, *.mp3, *.doc. I have thousands of these file
    >> > types in
    >> > Documents.
    >> > Search doesn't find them. I've re-indexed. I've
    >> > looked at the
    >> > KB:
    >> > http://support.microsoft.com/default...b/932989/en-us
    >> > and
    >> > I don't think
    >> > any of those things apply.
    >> >
    >> > I'm looking at a file in Windows Explorer right now for
    >> > example: The Beatles
    >> > - I Want To Hold Your Hand.mp3 It's in
    >> > Documents\Music. I
    >> > can enter
    >> > "beatles," "Beatles," or "hand" for example, into the
    >> > Start
    >> > Menu search or a
    >> > Windows Explorer search, and nothing is found. I just
    >> > opened a
    >> > new Windows
    >> > Explorer, navigated to \Documents\Music\Oldies\The
    >> > Beatles and
    >> > typed
    >> > "beatles" into the search box. The result is "No items
    >> > match
    >> > your search"
    >> > when in fact the word "beatles" is in every file name
    >> > in this
    >> > folder.
    >> >
    >> > Search is great at finding words in my e-mails. In
    >> > fact when I
    >> > try random
    >> > searches all I usually get back are e-mail results
    >> > under the
    >> > Communications
    >> > category. Almost never does it list any files under
    >> > the Files
    >> > category. For
    >> > example I just tried a search from the Start menu for
    >> > the word
    >> > "word". It
    >> > found the program Word; it found a bunch of e-mails
    >> > containing
    >> > "word"; it
    >> > found a single text file, and that's it.
    >> >
    >> > I have Vista installed on another PC here -- on that
    >> > one, Seach
    >> > works fine,
    >> > finding files by filename as it should.

    >>


      My System SpecsSystem Spec

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Vista Search doesn't find files by filename
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