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Printing and Saving Paper in WLM

A

AlanP

#1
I have recently switched my wife over from Outlook to WLM only to hit a problem with a process she uses to save wasting paper.
When she receives an email which just spills into another page (Print Preview), she edits the incoming message to reduce lines by
cutting out unnecessary spaces. The only way that I have found to achieve this is:-
1) Reduce text sixe in View Menu (Doesn't help if soft returns are embedded in the email)
2) Click on Forward and copy out the message body contents into Word and subsequently edit the pages down prior to printing (No
Print option is available until after the message is forwarded and WLM will create it's own soft returns when the message is sent,
so defeating the forwarding process)
Is there a better option available?
AlanP
 
G

Gordon

#2
"AlanP" <alanpereira@newsgroup> wrote in message
news:e9cmhReOKHA.4964@newsgroup

> I have recently switched my wife over from Outlook to WLM only to hit a
> problem with a process she uses to save wasting paper.
> When she receives an email which just spills into another page (Print
> Preview), she edits the incoming message to reduce lines by
> cutting out unnecessary spaces. The only way that I have found to achieve
> this is:-
> 1) Reduce text sixe in View Menu (Doesn't help if soft returns are
> embedded in the email)
> 2) Click on Forward and copy out the message body contents into Word
> and subsequently edit the pages down prior to printing (No
> Print option is available until after the message is forwarded and WLM
> will create it's own soft returns when the message is sent,
> so defeating the forwarding process)
> Is there a better option available?
> AlanP
Err yes. Why is she printing emails in the first place? Electronic storage
is FAR far superior to paper...
 
A

AlanP

#3
She prints correspondence which is presented back to a Committee where she is the Secretary.

"Gordon" <gordonbparker@newsgroup> wrote in message news:OIHM3aeOKHA.3192@newsgroup

"AlanP" <alanpereira@newsgroup> wrote in message
news:e9cmhReOKHA.4964@newsgroup

> I have recently switched my wife over from Outlook to WLM only to hit a
> problem with a process she uses to save wasting paper.
> When she receives an email which just spills into another page (Print
> Preview), she edits the incoming message to reduce lines by
> cutting out unnecessary spaces. The only way that I have found to achieve
> this is:-
> 1) Reduce text sixe in View Menu (Doesn't help if soft returns are
> embedded in the email)
> 2) Click on Forward and copy out the message body contents into Word
> and subsequently edit the pages down prior to printing (No
> Print option is available until after the message is forwarded and WLM
> will create it's own soft returns when the message is sent,
> so defeating the forwarding process)
> Is there a better option available?
> AlanP
Err yes. Why is she printing emails in the first place? Electronic storage
is FAR far superior to paper...
 
#4
"AlanP" <alanpereira@newsgroup> wrote in message
news:e9cmhReOKHA.4964@newsgroup

>I have recently switched my wife over from Outlook to WLM only to hit a
>problem with a process she uses to save wasting paper.
> When she receives an email which just spills into another page (Print
> Preview), she edits the incoming message to reduce lines by
> cutting out unnecessary spaces. The only way that I have found to achieve
> this is:-
> 1) Reduce text sixe in View Menu (Doesn't help if soft returns are
> embedded in the email)
> 2) Click on Forward and copy out the message body contents into Word
> and subsequently edit the pages down prior to printing (No
> Print option is available until after the message is forwarded and WLM
> will create it's own soft returns when the message is sent,
> so defeating the forwarding process)
> Is there a better option available?
> AlanP

It is possible to reduce the printed text size output from WM, since it uses
the IE print engine, you need to open Internet Explorer>View menu>text size.


--
Regards Steve.
MS-MVP. MAIL. [DTS] UK.
http://www.getsafeonline.org/
 
A

AlanP

#5
Thanks Steve, this reduces some of the soft returns but creates another problem in that the printed emails are too small in font for
the Committee to read (50+ age group). It also does not get rid of hard returns, which is what my wife wants to do.
If WLM can't provide the same functionality as Outlook, is there another PC based package that can?

" mac" <macknever@newsgroup> wrote in message news:55407C26-A53D-4BC8-8628-2E74F9C82563@newsgroup

"AlanP" <alanpereira@newsgroup> wrote in message
news:e9cmhReOKHA.4964@newsgroup

>I have recently switched my wife over from Outlook to WLM only to hit a
>problem with a process she uses to save wasting paper.
> When she receives an email which just spills into another page (Print
> Preview), she edits the incoming message to reduce lines by
> cutting out unnecessary spaces. The only way that I have found to achieve
> this is:-
> 1) Reduce text sixe in View Menu (Doesn't help if soft returns are
> embedded in the email)
> 2) Click on Forward and copy out the message body contents into Word
> and subsequently edit the pages down prior to printing (No
> Print option is available until after the message is forwarded and WLM
> will create it's own soft returns when the message is sent,
> so defeating the forwarding process)
> Is there a better option available?
> AlanP

It is possible to reduce the printed text size output from WM, since it uses
the IE print engine, you need to open Internet Explorer>View menu>text size.


--
Regards Steve.
MS-MVP. MAIL. [DTS] UK.
http://www.getsafeonline.org/
 
#6
"AlanP" <alanpereira@newsgroup> wrote in message
news:OybGW42OKHA.4692@newsgroup

> Thanks Steve, this reduces some of the soft returns but creates another
> problem in that the printed emails are too small in font for
> the Committee to read (50+ age group). It also does not get rid of hard
> returns, which is what my wife wants to do.
> If WLM can't provide the same functionality as Outlook, is there another
> PC based package that can?
Your terminology confuses me, what would you define as Hard & Soft returns?

If you mean graphics etc? Try viewing and then printing the mail in Plain
text, tools>options>read tab.


--
Regards Steve.
MS-MVP. MAIL. [DTS] UK.
http://www.getsafeonline.org/
 
A

AlanP

#7
A hard return is when someone has deliberately generated a new line by pressing the return/Enter key
A soft return is when the program places a return because it hits either a self imposed limit of say 80 characters (changeable in
tools, options, send, Mail Sending format, Plain Text Settings) or the view text setting is set so that the opened window
automatically wraps the text)

I have already set the plain text limit to WLM maximum of 132 characters - It's the hard returns that the originator of the email
placed for readability that my wife wishes to eliminate.

" mac" <macknever@newsgroup> wrote in message news:2AE11F6A-96A8-45E4-A738-D3DD5B27DFCC@newsgroup

"AlanP" <alanpereira@newsgroup> wrote in message
news:OybGW42OKHA.4692@newsgroup

> Thanks Steve, this reduces some of the soft returns but creates another
> problem in that the printed emails are too small in font for
> the Committee to read (50+ age group). It also does not get rid of hard
> returns, which is what my wife wants to do.
> If WLM can't provide the same functionality as Outlook, is there another
> PC based package that can?
Your terminology confuses me, what would you define as Hard & Soft returns?

If you mean graphics etc? Try viewing and then printing the mail in Plain
text, tools>options>read tab.


--
Regards Steve.
MS-MVP. MAIL. [DTS] UK.
http://www.getsafeonline.org/
 
R

Robert Aldwinckle

#8
"AlanP" <alanpereira@newsgroup> wrote in message news:e9cmhReOKHA.4964@newsgroup

> I have recently switched my wife over from Outlook to WLM
> only to hit a problem with a process she uses to save wasting paper.
> When she receives an email which just spills into another page
> (Print Preview), she edits the incoming message to reduce lines by
> cutting out unnecessary spaces. The only way that I have found to achieve this is:-
> 1) Reduce text sixe in View Menu (Doesn't help if soft returns are embedded in the email)
> 2) Click on Forward and copy out the message body contents into Word
> and subsequently edit the pages down prior to printing (No Print option
> is available until after the message is forwarded and WLM will create
> it's own soft returns when the message is sent, so defeating the forwarding process)

> Is there a better option available?

Is this HTML? Look at the source. E.g. press Ctrl-F3 or Ctrl-F2.
Capture and print that. Optionally remove the HTML tags. <eg>

Oh. You have Word? Why are you using Forward? Just use Ctrl-a, Ctrl-c
switch to Word and paste with Ctrl-v. You could probably even find some
macros which would reformat the HTML for you... ; )

Or see what happens if instead of using Forward (e.g. Ctrl-f)
you use Forward as Attachment (Menu,w). Then the attachment
may be draggable to Word. Does that do anything useful?
FWIW I don't have Word installed in this partition but I just proved
that I could do what I imagined using WordPad and make use of its
options. ; )

A Word NG might be a better place to follow up to with these ideas.


Good luck

Robert Aldwinckle
---
 
#9
"AlanP" <alanpereira@newsgroup> wrote in message
news:uh$I5X6OKHA.1232@newsgroup

>A hard return is when someone has deliberately generated a new line by
>pressing the return/Enter key
> A soft return is when the program places a return because it hits either a
> self imposed limit of say 80 characters (changeable in
> tools, options, send, Mail Sending format, Plain Text Settings) or the
> view text setting is set so that the opened window
> automatically wraps the text)
>
> I have already set the plain text limit to WLM maximum of 132 characters -
> It's the hard returns that the originator of the email
> placed for readability that my wife wishes to eliminate.

OK on the terminology, thanks, never gave that a thought, or ever
encountered it being used.

Has your wife tried doing a Reply to the message, With "reply in the same
format" etc disabled, @ tools options>send tab, then using Ctrl+S, which
will save the message to the Drafts folder.

From the Drafts folder, double click the saved message>edit it to her hearts
content>Ctrl+S>Print.

This method will add "your" sender default email account details to the
print out, but does it do what she requires?

If not, then have fun with Sir Roberts reply :-)

He is an Icon to keyboard shortcuts.

I love him :-))


--
Regards Steve.
MS-MVP. MAIL. [DTS] UK.
http://www.getsafeonline.org/
 
W

...winston

#10
Me too..
I read every single post of 'Sir Robert's', I usually learn something new each time..

--
...winston
ms-mvp mail


" mac" <macknever@newsgroup> wrote in message news:1E81EA61-4D5B-4E63-AFA9-5944D1C9B1A8@newsgroup

> If not, then have fun with Sir Roberts reply :-)
>
> He is an Icon to keyboard shortcuts.
>
> I love him :-))
>
>
> --
> Regards Steve.
> MS-MVP. MAIL. [DTS] UK.
> http://www.getsafeonline.org/
>
 
A

AlanP

#11
Robert, my original question also identified that I new how to copy out to Word (we use the Ctrl-a,c and v shortcuts all the time).
The forward option is to include the incoming email addresses being used, date time stamp and subject, which are all lost by using
ctrl-a on the original text (not html).
I tried the forward as attachment but when dragged into word it is an icon, which when opened is the original WLM email.
I still come back to the original problem of not being able to edit the incoming email - my wife saves the Outlook compressed email
as the original in case she needs to reprint it at a later time. The use of Word as a medium for this compression is an admission
of failure as we would then be storing the original email in WLM, a compressed version in Word and a nightmare in filing.
Do you know of any email package other than Outlook that allows for editing of incoming emails?

"Robert Aldwinckle" <robald@newsgroup> wrote in message news:eHaZoy9OKHA.3992@newsgroup

"AlanP" <alanpereira@newsgroup> wrote in message news:e9cmhReOKHA.4964@newsgroup

> I have recently switched my wife over from Outlook to WLM
> only to hit a problem with a process she uses to save wasting paper.
> When she receives an email which just spills into another page
> (Print Preview), she edits the incoming message to reduce lines by
> cutting out unnecessary spaces. The only way that I have found to achieve this is:-
> 1) Reduce text sixe in View Menu (Doesn't help if soft returns are embedded in the email)
> 2) Click on Forward and copy out the message body contents into Word
> and subsequently edit the pages down prior to printing (No Print option
> is available until after the message is forwarded and WLM will create
> it's own soft returns when the message is sent, so defeating the forwarding process)

> Is there a better option available?

Is this HTML? Look at the source. E.g. press Ctrl-F3 or Ctrl-F2.
Capture and print that. Optionally remove the HTML tags. <eg>

Oh. You have Word? Why are you using Forward? Just use Ctrl-a, Ctrl-c
switch to Word and paste with Ctrl-v. You could probably even find some
macros which would reformat the HTML for you... ; )

Or see what happens if instead of using Forward (e.g. Ctrl-f)
you use Forward as Attachment (Menu,w). Then the attachment
may be draggable to Word. Does that do anything useful?
FWIW I don't have Word installed in this partition but I just proved
that I could do what I imagined using WordPad and make use of its
options. ; )

A Word NG might be a better place to follow up to with these ideas.


Good luck

Robert Aldwinckle
---
 
A

AlanP

#12
Steve, I tried the send and forward options, the latter works best as it doesn't include my sender details. See my reply to Robert
for extra details - the bottom line is that my wife requires an email package that allows editing of incoming emails.
We use Office XP under Vista Home Premium, which doesn't like Outlook XP (known issue).
I've taken a look at Office 2007 and apart from web functionality (which we don't need), it's look and feel I dislike.
I haven't checked out Outlook 2007 to see whether the editing of incoming emails is still supported but would not be surprised if
this had also been removed.

" mac" <macknever@newsgroup> wrote in message news:1E81EA61-4D5B-4E63-AFA9-5944D1C9B1A8@newsgroup

"AlanP" <alanpereira@newsgroup> wrote in message
news:uh$I5X6OKHA.1232@newsgroup

>A hard return is when someone has deliberately generated a new line by
>pressing the return/Enter key
> A soft return is when the program places a return because it hits either a
> self imposed limit of say 80 characters (changeable in
> tools, options, send, Mail Sending format, Plain Text Settings) or the
> view text setting is set so that the opened window
> automatically wraps the text)
>
> I have already set the plain text limit to WLM maximum of 132 characters -
> It's the hard returns that the originator of the email
> placed for readability that my wife wishes to eliminate.

OK on the terminology, thanks, never gave that a thought, or ever
encountered it being used.

Has your wife tried doing a Reply to the message, With "reply in the same
format" etc disabled, @ tools options>send tab, then using Ctrl+S, which
will save the message to the Drafts folder.

From the Drafts folder, double click the saved message>edit it to her hearts
content>Ctrl+S>Print.

This method will add "your" sender default email account details to the
print out, but does it do what she requires?

If not, then have fun with Sir Roberts reply :-)

He is an Icon to keyboard shortcuts.

I love him :-))


--
Regards Steve.
MS-MVP. MAIL. [DTS] UK.
http://www.getsafeonline.org/