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Windows Mail Signatures

  1. #1
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    Windows Mail Signatures
    How to Create and Setup a Signature in Windows Mail
    Published by Brink is offline
    26 Sep 2007
    Windows Mail Signatures

    How to Create and Setup a Signature in Windows Mail


    information   Information
    You can use the Signatures tab in the Windows Mail Options dialog box to create and modify custom signatures for your messages. Signatures can contain your name, e‑mail address, phone number, and any other information that you want to include at the bottom of your e‑mail messages.
    Tip   Tip
    To backup everything in Windows Mail, see the How to Backup and Reset Windows Mail section here: How to Fix Most Problems with Vista's "Windows Mail"
    warning   Warning

    • When your signature is a HTML file and the original message is in plain text vs an HTML message, you willl need to click on Tools and Send in Windows Mail. Next, uncheck the Reply to messages using the format they were sent box and click on OK. This will allow your HTML signature to be added to a HTML message when replying to or forwarding a plain text message.
    • There is only a 4 kb size limit on a signature file. Anything bigger and you will get this error message:

      Warning: Your signature file is too large.






    Here's How:
    1. Open Windows Mail.

    2. Click on Tools and then click Options. (See screenshot below)
    Windows Mail Signatures-menu.jpg
    3. Click the Signatures tab. (See screenshot below)

    4. To Use Signatures on All E‑mail Messages
    A) Check Add signatures to all outgoing messages. (See screenshot below)
    NOTE: This will automatically include the default signature in all of your messages.

    B) To Include Replies and Forwards - Uncheck Don't add signatures to Replies and Forwards.
    5. Click on New.
    Windows Mail Signatures-signatures.jpg
    6. To Create a Simple Text Signature
    A) Dot Text under the Edit Signature section. (See screenshot above)

    B) Type your signature in the Text box.

    C) Click on Apply.

    D) Give this signature a name by highlighting the signature under Signatures and click on Rename.

    E) Type in a name and press Enter.

    F) Go to step 8.
    7. To Create and Add a File Based Signature
    Note   Note
    If you want to create a signature containing custom fonts, links, or images; design the signature using Windows Mail. For an alternative way to add a .htm file as your signature, see: Windows Mail Signatures

    warning   Warning
    The htm signature file cannot be over 4KB in size. Only the code between the body tags is used in a signature. If you are going to include a image file in the signature, then you may want to link the image file from a online image hosting service, like the free ImageShack or Photobucket instead of from your computer.
    Note   Note
    The 4KB size is easily exceeded when Microsoft Word is used to generate the html code. The style section of a Word htm file alone can exceed 4KB. It would be best to use Windows Mail and Notepad instead to create the htm file.
    Tip   Tip
    If you keep getting a red X image marker when you attach the image from your computer, then double check to make sure that the link is correct. For example:

    src="C:\Users\Ryan\Documents\Gunn & Associates\Signature\signature.htm.htm"

    This link has & and .htm.htm.

    <IMG src="http://IMAGE.jpg"> is not a correct link.

    You could also use a online image hosting service like ImageShack or Photobucket to store the image to link to instead of attaching the image from your computer.

    A) Click on Create Mail in Windows Mail. (See screenshot below step 2)

    B) Leave the address fields blank, and add what you want for the signature in the body. (See screenshot below)
    NOTE: It is best to create the signature from scratch here and not Copy and Paste it from another source to avoid problems with it not working.

    C) When done, click on View, and click on Source Edit to check it. (See screenshot below)
    NOTE: You can click on Insert and Picture to insert a image file from your computer, or link the image file from somewhere like ImageShack to save space in the signature file.
    Windows Mail Signatures-create_mail.jpg
    D) Click on the Source button at the bottom. (See screenshot below)

    E) Highlight the source code, then right click on it and click Copy. (See screenshot below)
    Windows Mail Signatures-create_mail2.jpg
    F) Open Notepad.
    NOTE: To open Notepad, open the Start menu, then in the white line (Start Search) area, type notepad.exe and press Enter.

    G) Right click inside of notepad and click Paste. (See screenshot below)

    H) Click on File on the menu bar, then click on Save As.
    Windows Mail Signatures-notepad.jpg
    I) Navigate to where you want to save the signature file. (See screenshot below)

    J) Type in a name for the signature file with a .htm file extension, then click Save to save it to the selected location. (See screenshot below)
    NOTE: For example, type: Signature.htm
    Windows Mail Signatures-save_as.jpg
    K) Dot File under the Edit Signature section, then click the Browse button. (See screenshot below step 5)

    L) Navigate to the saved signature file location and click Open. (See screenshot below)
    NOTE: You will need to change the file type, at the bottom right corner, to the file type .HTM for the signature. Click on the drop down arrow and select the file type.
    Windows Mail Signatures-browse.jpgName:  File_Types.jpg
Views: 65739
Size:  4.8 KB
    M) Click on Apply. (See screenshot below step 5)

    N) Give this signature a name by highlighting the signature under Signatures and click Rename. (See screenshot below step 5)

    O) Type in a name and press Enter. (See screenshot below step 5)

    P) In Windows Mail main window, click on Tools and then click Options. (See screenshot below step 2)

    Q) Click the Security tab. (See screenshot below step 7R)

    R) Dot Internet zone and uncheck the Block images and other external content in HTML e-mail box.
    NOTE: This will allow a image you have in your signature to be seen in your Windows Mail if you have the image linked to somewhere like ImageShack.
    Windows Mail Signatures-wm_security.jpg
    S) Click on OK. (See screenshot above)
    8. How to Set a Signature as Default
    Note   Note
    When using multiple signatures, you can choose which signature will be used by default.

    A) Highlight the signature under Signatures and click on Set as Default. (See screenshot below step 5)

    B) Go to step 10.
    9. How to Choose Specific Signatures for Different E‑mail and Newsgroup Accounts
    A) Highlight the signature under Signatures and click on Advanced. (See screenshot below step 5)

    B) Check the e-mail or newsgroup account(s) you want to apply the signature to. (See screenshot below)

    C) Click on OK.
    Windows Mail Signatures-advanced.jpg
    10. Click on OK. (See screenshot below step 5)
    That's it,
    Shawn


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    Brink's Avatar
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    Join Date: Apr 2007
    Location: Texas, USA
    Posts: 31,256
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    Applies to

    All Vista Versions
    64 Bit & 32 Bit


  2.   


  3. #1



    Newbie
    Join Date : Mar 2008
    Posts : 1
    Vista x64
    Local Time: 02:52 PM

    Re: Windows Mail Signatures

    In Ms-Outlook you had one signature for new messages and another signature for replys - does the same facility exist in windows mail?

      My System SpecsSystem Spec

  4.   


  5. #2
    Brink's Avatar

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    Join Date : Apr 2007
    Texas, USA
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    64-bit Windows 8.1 Enterprise (RTM)
    Local Time: 08:52 AM
    usa us texas

      Thread Starter

    Re: Windows Mail Signatures

    Hi Khanol,

    Welcome to Vista Forums.

    You can, but you have to select the other signature when you want to switch.

    I would set one as your default signature. When you want to use the other one, just click on Insert, Signature, and select the other signature to add it while you are composing or replying to the message. If you do not want to set a signature as default, then you can simply select one of them when you want to add it instead.

    Hope this helps,
    Shawn

      My System SpecsSystem Spec

  6. #3



    Member
    Join Date : Mar 2008
    Posts : 32
    Windows Vista Home Premium 32bit
    Local Time: 07:52 AM


     

    Re: Windows Mail Signatures

    I did try this and got stuck when it told about opening up notepad.exe
    I am using Vista Home Premium and windows mail
    the search did not produce anything. I then found word pad and tried that but
    the final file had some junk in the signature area.
    should notepad be in Vista???

      My System SpecsSystem Spec

  7. #4
    z3r010's Avatar

    Administrator

    Join Date : Oct 2005
    Standish, Lancashire, England
    Posts : 21,968
    Windows 8
    Local Time: 02:52 PM
    uk england

     

    Re: Windows Mail Signatures

    Just type notepad into your start search box and press enter

      My System SpecsSystem Spec

  8. #5



    Member
    Join Date : Mar 2008
    Posts : 32
    Windows Vista Home Premium 32bit
    Local Time: 07:52 AM


     

    Re: Windows Mail Signatures

    I have done that and the results are no match.
    I read that wordpad is same????
    larry

      My System SpecsSystem Spec

  9. #6
    z3r010's Avatar

    Administrator

    Join Date : Oct 2005
    Standish, Lancashire, England
    Posts : 21,968
    Windows 8
    Local Time: 02:52 PM
    uk england

     

    Re: Windows Mail Signatures

    Wordpad can be a bit dodgy with this stuff like this, I myself would use notepad2 - flo's freeware - Notepad2

      My System SpecsSystem Spec

  10. #7



    Member
    Join Date : Mar 2008
    Posts : 32
    Windows Vista Home Premium 32bit
    Local Time: 07:52 AM


     

    Re: Windows Mail Signatures

    This is what I get when I finally get done using wordpad and saving the sig.'
    Larry

    {\rtf1\ansi\ansicpg1252\deff0\deflang1033{\fonttbl{\f0\fswiss\fcharset0 Arial;}} {\*\generator Msftedit 5.41.21.2507;}\viewkind4\uc1\pard\f0\fs20 \par \par \par \par \par \par \par

    \par

    \par

    \par
    Larry \par Chisholm
    A " Man of True Leisure "

    \par

      My System SpecsSystem Spec

  11. #8



    Member
    Join Date : Mar 2008
    Posts : 32
    Windows Vista Home Premium 32bit
    Local Time: 07:52 AM


     

    Re: Windows Mail Signatures

    You are right. I finally found it and put a link on the desktop. will also try your other suggestion.
    Thank you for the help.
    Larry.

      My System SpecsSystem Spec

  12. #9



    Newbie
    Join Date : Apr 2008
    Posts : 1
    Vista Basic
    Local Time: 07:22 PM


     

    Re: Windows Mail Signatures

    Hi, I tried all the steps and they seem to work fine but the signature does not show my
    LOGO that I attached as jpg.

    Vista/Window mail seem to have a problem with pics.

    Regards

      My System SpecsSystem Spec

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